What is CMMS?

A computerized Maintenance Management System or CMMS assists asset-intensive businesses measure, track, plan, and optimize the whole thing and maintain it digitally. In simple terms, the application centralizes maintenance details and simplifies the procedures involved in the maintenance operations. CMMS is best for internal maintenance. But if you want to maintain the client’s equipment and manage operations on the go, you should consider field service management software.

CMMS comes with other names like Facility Management or FM and Enterprise Asset Management or EAM. The CMMS systems assist in managing the equipment, inventory, and complete maintenance teams across global organizations or at a particular location. It comes with a mixture of maintenance scheduling, inventory management, and work order management features covering entire bases for any businesses with machines, facilities, or assets that require maintenance. CMMS software is mostly utilized by maintenance departments as their core maintenance application since it includes a wide range of features. If the business has special requirements, then they can opt for an enterprise asset management system or EAM.

How the business would suffer without CMMS software? (pain area of the client)

There are several risks of not utilizing CMMS software. The company has a chance to miss out on several modern features and get stuck in previous trends. When you do not integrate the latest one, the maintenance department would get completely jeopardized and thus, it directly affects your business.

Dreadful manual data entry:

Without a maintenance management application, the staff has to enter details associated with assets into databases or spreadsheets. It may remain a tedious process as it consumes too much of the employee’s time where that time can be spent on other productive job duties. Moreover, when the data is entered manually, there are chances of errors since it is common in the majority of manual processes. With the best CMMS software, you can eliminate all these issues. The users can do data entry within seconds. They can also simply attach QR codes or barcodes to equipment, scan and instantly input or retrieve necessary data.

Unreliable equipment:

One of the major risks of not utilizing CMMS software is the inability to depend on the equipment. The software permits to store details about the wealth of assets as well as scheduled maintenance for each asset. Preventive maintenance of assets assists in avoiding sudden equipment repairs and enhances the asset’s lifespan.

Lack of organization:

Databases and spreadsheets may permit you to organize work orders and you can use filters to query particular details within the data. But it is not possible to use these applications to streamline entire maintenance processes. CMMS software helps users to:

  •         Establish preventative maintenance programs for the equipment
  •         Organize suppliers, equipment, and more from a single centralized database
  •         Manage entire work order procedures from the basic development to close

Suppressed in paperwork:

In the present modern economy, it has become important to eliminate paperwork. Nowadays from utility companies to banks, the customers can choose to obtain most bills and statements electronically to reduce paper. It benefits in various ways and also decreases waste. It is also beneficial from the labor position. The employees do not have to spend huge time locating the papers and necessary files when they have the right CMMS system. The system stores entire maintenance associated details and avoids the requirement for hard copies. The employees do not have to shuffle through file cabinets and folders to locate documents such as work histories, vendor contact details, and manufacturer’s manuals and work orders.

What are the features of a Computerized Maintenance Management System or CMMS?

If you are wondering about CMMS in India, you need to see whether it has the below-mentioned features. Selecting and researching may look like a challenging task but benefits in various ways. To simplify your selection process, we have shared some of the best features of CMMS.

Work order management: It is possible to customize work orders for maintenance and repairs within the CMMS. It automatically develops work orders by scheduled maintenance and responds to repair requests entered by the authorized personnel. This feature also assists to organize work requirements by code. A specific number is assigned to each request and thus, the maintenance crew can easily locate it. CMMS systems effortlessly track the work order’s progress from issuing the work order, planning to schedule, and accomplishing the work order. Thus, it makes sure of timely and effective completion.

Maintenance reports: The application helps in generating analytic reports according to the data shared by the authorized workers. As equipment or asset’s details become a portion of the database of the system, it can easily identify possible issues and generate alerts automatically to maintenance managers. With the help of the system, it becomes simple to convert, extract, or print reports into simple to understand charts or graphics for quick analysis.

Inventory management: With the best CMMS system, organizations can easily monitor and manage the inventory. It helps the business to automatically order parts, track their inventory, and develop inventory parts. This information can remain useless when it does not reach the appropriate people. A computerized maintenance management solution sends updates and alerts to an important person in the company.

Equipment and asset management: Equipment and asset is the backbone of any business as it serves in the manufacturing of products, delivering value, and servicing customers. Equipment failure results in the inability of the business to function efficiently. Theft, misuse, and misplacement can negatively affect the performance and value of the firm’s assets. A good CMMS maintains the database and simplifies equipment and asset management.

Preventive maintenance: Employing an effective and robust preventive maintenance program promotes prolonged life and value of the business assets. CMMS aids in preventing asset deterioration and minimizes emergency repairs.

Zed Axis CMMS (Enterprise Asset Management)

Zed Axis provides complete functionality to assist your total asset lifecycle from crib to exit. Be it you are designing and planning your asset, functioning and maintaining it through its industrious lifecycle,  decommissioning or executing a refit, Zed Axis CMMS (Enterprise Asset Management) offers a solitary version of reality that assists you to enhance value above the asset lifecycle.

In simple words, Zed Axis Enterprise Asset Management solution is more than the traditional CMMS. It serves as a standalone or complete enterprise suite, offering freedom to implement and support functionality to meet the organizational needs and asset management and at the same time improve lifecycle management and reliability. It is also possible to extend this EAM solution with project financial control and project execution, document management, finance, risk management, purchasing, human resources, and much more.

Advantages of Zed Axis (CMMS) Enterprise Asset Management

Efficient EAM systems combined with suitable business processes assist organizations to determine areas for improvement, enhance working conditions, and polish their work processes.  This way, moving forward, you can make appropriate changes in the exact areas with the exact people to run efficiently and smoothly all year long.

Standardize best practices: By implementing Zed Axis EAM, you can establish checklists and workflow to set up best practices and consistency in the organization. It can be beneficial mainly for cost management, accounting, troubleshooting, and condition monitoring.

Go mobile: It is well known that mobile technology is transforming cost and asset management exceptionally. Zed Axis EAM system comes with a mobile app for Windows, Android, and iOS operating systems to make asset and maintenance administration on the go. Technicians can place purchase orders, implement fresh work orders, access parts catalogs, audit trails, check repair histories, and more. All activities can be performed on the mobile platform, which means a transformation in administrative practices.

Realize a real return on investment: Well-organized and efficient systems provide about a 60% decrease in paperwork. It signifies an excellent improvement in maintenance change times, maximized revenue, reduced operating expenses, and increased work orders.

Enhance safety and health practices: When it comes to the wellbeing of the assets and workers, robust safety and health practices are important. Latest EAM systems like Zed Axis Enterprise Asset Management applications come with powerful safety and health management tools. Serving as a central source for safety and health data, the EAM monitors safety certification and simplifies the inspection rounds.  It means unplanned incidents and accidents are things of the bygone.

Eliminate maintenance backlog: An excellent practice that increases operating expenses reduces productivity and causes constant downtime is the runaway maintenance backlog. Several organizations have gotten affected due to this. With implementing the best EAM, maintenance backlog can become rare.

All in one application: By using various applications in a single EAM software to request proposals, purchase orders, and manage contracts, you can save sufficient time and effort. Material managers can utilize the application to manage warehouses or storerooms and inventory. The accounting team can utilize it to handle budgets and MRO invoices.

Who should consider this product?

Computerized maintenance management solutions or CMMS are used in every industry. It is a software package that assists businesses to manage work orders, reduce expenses, and streamline maintenance operations. Some of the industries that depend on CMMS software are aerospace, transportation, education, recreation and hospitality, property management, healthcare, manufacturing, government, and many more.

When it comes to offering access to your CMMS, it is important to consider system administrator, maintenance manager, operations manager or facility manager, TPM manager, reliability engineer, health and safety personnel, inventory manager, production personnel, technician, senior leaders, and executives, IT department and contractors. Get in touch with Zed Axis for more details.